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Privacy Policy

Last Modified: September 28, 2026

Traveling Ears Vacations, operated by Double P Marketing LLC (“Traveling Ears Vacations,” “Company,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy describes how we collect, use, disclose, and otherwise process information when you visit https://travelingears.com/ (the “Website”), request travel-planning services, communicate with us, subscribe to our communications, interact with our content, or otherwise use our services (collectively, the “Services”).

By accessing or using the Website or Services, you acknowledge the practices described in this Privacy Policy. If you do not agree with this Privacy Policy, please discontinue use of the Website and Services.

Our Terms and Conditions are available at Terms and Conditions.

1. Scope of This Privacy Policy

This Privacy Policy applies to information collected through the Website and in connection with the Services we provide, including travel planning, travel inquiries, newsletters, forms, client communications, website analytics, advertising, and related business activities.

This Privacy Policy does not control the privacy practices of independent third parties such as airlines, cruise lines, hotels, resorts, tour operators, insurance providers, payment processors, social-media platforms, retailers, advertising partners, or other third-party websites and services. Those parties may process information under their own privacy policies and terms.

2. Children and Minor Travelers

The Website is not directed to children under 13, and we do not knowingly seek personal information directly from children under 13 through the Website.

Because we provide family travel-planning services, a parent, guardian, or other authorized adult may provide information about a minor traveler when necessary to request, plan, book, or manage travel. Such information may include a child’s name, age, date of birth, travel details, or other information required by a travel supplier.

We expect adults providing information about minors to have authority to provide that information for travel-planning purposes.

If you believe a child has provided personal information to us directly without appropriate authorization, please contact us at team@travelingears.com.

3. Information We Collect

The information we collect depends on how you interact with the Website and Services.

Information You Provide Directly

Information you may provide to us includes:

  • Name;
  • Email address;
  • Telephone number;
  • Mailing address;
  • Travel dates;
  • Destinations and travel preferences;
  • Budget and accommodation preferences;
  • Traveler names and ages;
  • Dates of birth when required for travel planning or reservations;
  • Accessibility or accommodation requests that you voluntarily provide;
  • Loyalty-program information when necessary for a reservation;
  • Travel-document or identification information when required for a particular booking or travel supplier;
  • Reservation and confirmation information;
  • Information submitted through request-a-quote forms or other Website forms;
  • Newsletter subscription information;
  • Correspondence and communications with us;
  • Feedback, survey responses, or reviews you voluntarily submit; and
  • Any other information you voluntarily provide in connection with the Services.

Please do not provide sensitive information that is not reasonably necessary for the travel service you are requesting.

Payment Information

Payments may be processed by third-party payment processors. Payment processors may collect payment-card or financial information directly from you under their own privacy and security practices.

We do not use payment-card information for advertising purposes.

Information Collected Automatically

When you visit the Website, we and our service providers may automatically collect certain information through cookies, pixels, analytics tools, advertising technologies, log files, web beacons, and similar technologies.

This information may include:

  • Internet Protocol (IP) address;
  • Browser type;
  • Device type;
  • Operating system;
  • Referring website or source;
  • Pages and articles viewed;
  • Links and buttons clicked;
  • Date and time of visits;
  • Time spent on pages;
  • Website-navigation activity;
  • Advertising interactions;
  • Approximate location derived from an IP address or similar technology;
  • Device and browser identifiers;
  • Traffic-source information; and
  • Other technical information about interaction with the Website.

4. Sources of Information

We may receive information from:

  • You directly;
  • Your browser or device;
  • Website forms;
  • Cookies and similar technologies;
  • Analytics providers;
  • Advertising and marketing providers;
  • Email and newsletter providers;
  • Payment processors;
  • Travel suppliers and booking partners;
  • Social-media platforms;
  • Affiliate partners;
  • Referral sources; and
  • Other service providers used in connection with our business.

5. How We Use Information

We may use information to:

  • Operate, maintain, and improve the Website;
  • Respond to questions and inquiries;
  • Prepare travel quotes and recommendations;
  • Provide travel-planning and concierge services;
  • Plan, book, and manage travel reservations;
  • Communicate regarding current or prospective travel;
  • Provide customer service;
  • Process or facilitate payments;
  • Send requested newsletters and communications;
  • Send promotional communications where permitted by law;
  • Personalize Website content and user experiences;
  • Understand Website traffic and usage;
  • Measure Website, content, advertising, and marketing performance;
  • Improve our content, products, and Services;
  • Prevent fraud, misuse, abuse, or security incidents;
  • Troubleshoot technical issues;
  • Maintain records;
  • Comply with legal and regulatory requirements;
  • Establish, exercise, or defend legal claims;
  • Enforce our agreements and policies; and
  • Carry out other purposes disclosed when information is collected or with your consent.

6. Cookies and Similar Technologies

We and certain service providers may use cookies, pixels, local storage, web beacons, tags, scripts, and similar technologies.

These technologies may be used for:

  • Essential Website functionality;
  • Security and fraud prevention;
  • Remembering preferences;
  • Website analytics;
  • Performance measurement;
  • Advertising;
  • Audience measurement;
  • Attribution;
  • Affiliate-link tracking; and
  • Marketing measurement.

You may be able to manage cookies through your browser settings and through privacy or consent controls made available on the Website. Blocking certain technologies may affect Website functionality or your experience.

Where applicable law requires consent before certain non-essential technologies are used, consent or privacy-choice tools may be presented to eligible visitors.

7. Google Analytics

We use Google Analytics 4 to help us understand Website traffic, visitor interactions, devices, traffic sources, and usage patterns. Google Analytics may use cookies and similar technologies to collect and process information about use of the Website.

Google processes information according to its own privacy practices. You can learn more here: Google Privacy Policy.

8. Meta and Other Marketing Technologies

The Website may use technologies provided by Meta Platforms, Inc., including the Meta Pixel, as well as other marketing and measurement technologies.

These technologies may help measure Website activity, advertising performance, conversions, audiences, and interactions with advertisements or social-media platforms.

Third-party platforms process information according to their own privacy policies, terms, and user settings.

9. Advertising

Advertising.

CMI Marketing, Inc., d/b/a Raptive (“Raptive”) is a service provider of this Site for the purposes of placing advertising on the Site, and Raptive will collect and use certain data for advertising purposes. To learn more about Raptive’s data usage, click here: https://raptive.com/creator-advertising-privacy-statement

10. Sale, Sharing, and Targeted Advertising

Certain privacy laws use broad definitions of terms such as “sale,” “sharing,” “targeted advertising,” or “cross-context behavioral advertising.”

Some advertising and analytics activities may constitute a sale or sharing of personal information or targeted advertising under certain laws even when no money is exchanged for the information.

Information involved in these activities may include online identifiers, IP addresses, device information, internet or Website activity, approximate location information, advertising information, and inferences relating to interests.

Where required by applicable law, eligible visitors may have the right to opt out of certain sales, sharing, or targeted advertising.

A privacy-choice or “Do Not Sell or Share My Personal Information” mechanism may be made available on the Website for eligible visitors. You may also contact us regarding applicable privacy rights at team@travelingears.com.

Where required by applicable law and supported by our systems or service providers, recognized browser-based opt-out preference signals may be processed as privacy requests.

11. Affiliate Links and Referral Tracking

The Website may contain affiliate links, referral links, co-branded links, or other links through which Traveling Ears Vacations may receive compensation, commissions, referral credit, or other benefits.

When you click an affiliate or referral link, the applicable third party may use cookies, referral identifiers, or similar technologies to recognize that your visit or transaction originated from the Website.

Those third parties operate under their own privacy policies and terms.

Affiliate relationships do not change the price you pay unless expressly stated otherwise.

12. Third-Party Websites and Embedded Content

The Website may contain links to or embedded content from third-party websites, services, retailers, social-media platforms, travel suppliers, booking services, video providers, or other companies.

Interacting with third-party content may allow the third party to collect information about your device or interaction.

We do not control the privacy practices of independent third parties. Please review the privacy policies of third-party services before providing personal information to them.

13. How We Disclose Information

We may disclose personal information when reasonably necessary to operate our business and provide Services.

Recipients may include:

  • Airlines;
  • Cruise lines;
  • Hotels and resorts;
  • Tour operators;
  • Transportation providers;
  • Travel insurance providers;
  • Destination-management providers;
  • Other travel suppliers necessary to fulfill a requested trip;
  • Website hosting and technology providers;
  • Customer relationship management providers;
  • Email and newsletter providers;
  • Analytics providers;
  • Advertising and marketing providers;
  • Payment processors;
  • Fraud-prevention and security providers;
  • Professional advisers such as attorneys, accountants, or insurers;
  • Government agencies and regulatory authorities where required by law; and
  • Other service providers performing services on our behalf.

We may also disclose aggregated or de-identified information that does not reasonably identify an individual.

14. Travel Suppliers

Traveling Ears Vacations acts as a travel advisor and may provide information to independent travel suppliers when necessary to quote, reserve, purchase, manage, or service travel requested by you.

Once information is provided to a travel supplier, that supplier may process the information as an independent business under its own privacy policy, terms, and legal obligations.

We encourage travelers to review the privacy practices of the suppliers providing their travel services.

15. Sensitive and Travel-Document Information

Certain travel arrangements may require information that could be considered sensitive or confidential, such as passport details, government identification information, date of birth, citizenship, accessibility needs, or health-related accommodation information.

We request that you provide such information only when reasonably necessary for a requested travel service.

Sensitive travel information provided for reservation or accommodation purposes is used for the travel-related purpose for which it was provided and may be disclosed to relevant travel suppliers as necessary. We do not use passport information or similar government-identification information for advertising purposes.

16. Email and Newsletter Communications

If you subscribe to a newsletter or promotional communications, we may use your contact information to send travel information, promotions, offers, updates, articles, and other marketing communications.

You may unsubscribe from marketing emails at any time by using the unsubscribe link included in the email.

Even after unsubscribing from marketing communications, we may continue to send transactional or service-related messages concerning a request, reservation, payment, travel service, or ongoing client relationship.

17. Promotions, Referral Programs, and Giveaways

From time to time, Traveling Ears Vacations may offer promotions, referral programs, contests, giveaways, discounts, rewards, or other incentives.

Additional rules, disclosures, or terms may apply to a particular promotion or program.

Where applicable law requires specific disclosure regarding a financial incentive or loyalty program involving personal information, applicable terms and disclosures will be provided in connection with that program.

18. Business Transfers

If Traveling Ears Vacations or Double P Marketing LLC is involved in a merger, acquisition, financing, reorganization, bankruptcy, sale of assets, transfer of business operations, or similar transaction, information may be disclosed or transferred as part of that transaction, subject to applicable law.

19. Legal and Safety Disclosures

We may preserve, use, or disclose information when we reasonably believe doing so is necessary to:

  • Comply with applicable law or legal process;
  • Respond to a lawful governmental request;
  • Protect our legal rights;
  • Protect the rights, safety, or property of clients, users, or others;
  • Investigate suspected fraud, abuse, or security incidents;
  • Enforce our agreements or policies; or
  • Establish, exercise, or defend legal claims.

20. Data Retention

We retain personal information for as long as reasonably necessary for the purposes described in this Privacy Policy, including providing Services, maintaining business and travel records, satisfying accounting or tax requirements, complying with legal obligations, resolving disputes, preventing fraud, and enforcing agreements.

Retention periods may vary depending on the type of information, the reason it was collected, legal requirements, supplier requirements, and legitimate business needs.

21. Data Security

We use reasonable administrative, organizational, and technical measures designed to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.

However, no website, Internet transmission, email system, electronic storage system, or security measure can be guaranteed to be completely secure.

Accordingly, while we take reasonable measures to protect information, we cannot guarantee absolute security.

22. Your Privacy Rights

Depending on where you reside and subject to applicable law, you may have rights concerning your personal information.

These rights may include the right to:

  • Know whether we process personal information about you;
  • Request access to personal information;
  • Request correction of inaccurate personal information;
  • Request deletion of certain personal information;
  • Request a portable copy of certain personal information;
  • Opt out of certain targeted advertising;
  • Opt out of certain sale or sharing of personal information;
  • Limit certain uses or disclosures of sensitive personal information where applicable;
  • Withdraw consent when processing is based on consent;
  • Appeal certain decisions concerning a privacy request where applicable; and
  • Exercise privacy rights without unlawful discrimination.

These rights are subject to exceptions and limitations under applicable law.

To submit a request concerning information controlled by Traveling Ears Vacations, email team@travelingears.com.

We may need to verify your identity before processing certain requests. Where permitted by law, an authorized agent may submit a request on your behalf, subject to appropriate verification.

23. California Privacy Notice

If California privacy law applies to you, the following disclosures supplement the remainder of this Privacy Policy.

Depending on how you interact with us, categories of personal information we collect or may collect can include:

Category Examples Typical Business Purposes
Identifiers Name, email address, telephone number, postal address, IP address, online identifiers Travel services, communications, security, analytics, advertising, customer service
Customer and Commercial Information Travel inquiries, reservation history, travel preferences, transactions, products or services requested Providing and improving travel services, customer service, recordkeeping
Internet or Electronic Network Activity Pages viewed, clicks, browsing activity, referral source, interactions with Website content and advertisements Analytics, security, Website improvement, advertising and measurement
Device Information Browser, operating system, device type and device identifiers Website operation, security, analytics, advertising and measurement
Geolocation Information General or approximate location derived from IP address or similar technologies Analytics, security, content delivery and advertising
Travel and Reservation Information Traveler names, ages, dates of birth, destination, travel dates, reservation details and supplier information Planning, booking and servicing requested travel
Sensitive Information When Necessary for Travel Passport or government identification details, citizenship information, accessibility or accommodation information when required for travel services Providing requested travel arrangements and complying with supplier or legal requirements
Inferences and Preferences Travel interests, destination preferences, content interests or advertising interests Travel recommendations, Website improvement, personalization and advertising

We collect information from the sources described in this Privacy Policy and use it for the business and commercial purposes described above.

We may disclose the categories above to service providers, travel suppliers, analytics providers, advertising partners, technology providers, and other recipients described in this Privacy Policy.

Certain disclosures of identifiers, online activity, device information, approximate location, or inferences to advertising partners may be considered “selling” or “sharing” under California law even when we do not receive money in exchange for the information.

California residents may have rights to know, access, correct, delete, and obtain certain personal information and to opt out of certain sale or sharing of personal information.

For general information about California privacy rights, visit California Consumer Privacy Act Information.

24. Other U.S. State Privacy Rights

Residents of certain U.S. states may have additional privacy rights under applicable consumer privacy laws.

Depending on the applicable law, these rights may include access, correction, deletion, portability, opt-out rights relating to targeted advertising or certain transfers of personal information, rights concerning sensitive personal information, and a right to appeal certain privacy-request decisions.

The scope of these rights and the exceptions that apply vary by jurisdiction.

To exercise rights relating to information controlled by Traveling Ears Vacations, contact team@travelingears.com.

25. International Visitors

Traveling Ears Vacations is based in the United States. If you access the Website or Services from another country, information may be transferred to, processed in, or stored in the United States or other countries where our service providers or travel suppliers operate.

Those countries may have privacy laws that differ from the laws where you live.

Where European Economic Area, United Kingdom, or similar data-protection laws apply, our legal basis for processing personal information may include:

  • Performance of a contract or taking steps at your request before entering into a contract;
  • Your consent;
  • Compliance with a legal obligation; and
  • Our legitimate interests, where those interests are not overridden by applicable individual rights.

Depending on applicable law, individuals may have rights to access, correct, erase, restrict, object to certain processing, receive portable data, or withdraw consent.

Where applicable, you may also have a right to lodge a complaint with the data-protection authority responsible for your jurisdiction.

To contact us regarding an applicable international privacy right, email team@travelingears.com.

26. Your Choices

You may control certain uses of information by:

  • Using the unsubscribe link contained in marketing emails;
  • Adjusting browser cookie settings;
  • Using privacy or consent controls displayed on the Website;
  • Using applicable advertising opt-out controls;
  • Using legally recognized browser privacy signals where supported and required; or
  • Contacting us regarding applicable privacy rights.

Disabling cookies or similar technologies may affect Website functionality or the availability of certain features.

27. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our Services, technologies, advertising relationships, privacy practices, legal requirements, or business operations.

When changes are made, we will update the “Last Modified” date at the top of this page.

We encourage visitors to review this Privacy Policy periodically.

28. Contact Us

For questions about this Privacy Policy or to submit a privacy request, please contact:

Traveling Ears Vacations
Double P Marketing LLC
Email: team@travelingears.com
Website: https://travelingears.com/